A Step-by-Step Review of Everlance: Is It the Right Tool for Your Financial Needs?

If you’re freelancing or have a small business, you already know that mileage and expense tracking is a humongous point of frustration!  

Especially when juggling work for clients, invoicing clients, and end-of-year tax prep. That’s where Everlance fits in. 

This is an automated expenses and mileage tracking app. It is for freelancers, small business owners, and gig workers.  

Moreover, it makes it easy to track your expenses, ensures accurate tax reporting, and integrates well with your accounting software. It is simple; it’s all about making tax time less stressful and saving you more money.  

Let’s see what Everlance is, its key features, advantages, and whether this software is worth your investment. 

What Is Everlance?

Everlance is a personal productivity app that streamlines mileage and expense tracking. With the help of GPS and intelligent automation, it can  

• Captures trips,  
• Auto-categorizes expenses 
• Creates IRS-compliant reports.  

Whether you are a driver for Uber and drive hundreds of miles a week or a consultant monitoring business expenses, Everlance guarantees that all your deductible expenses are safely monitored. 

It runs on three key ideas:

• Automatic mileage tracking  

• controlling receipt and expenditure  

• Streamlining tax preparation and integrating software  

The app is compatible with iOS and Android. It further comes with a web dashboard that may be run from several devices. 

What Are The Major Key Features Of Everlance?

Everlance is an automated mileage and expense tracking application for freelancers and businesses.  

The majority of its features focus on easily maximizing tax deductions and simplifying financial record-keeping.  

In the following, I am going to discuss the best features of Everlance and why it can be beneficial for integration with the accounting software!   

Automatic Mileage Tracking

Everlance can operate even in the background of your phone. It uses GPS technology and location services to detect when you are driving.  

1. The automatic start and stop feature: The application detects when you begin or end your trip. The platform can automatically log the journey, which includes:

• Start and stop times,  
• Distance  
• Potential deduction value. 

2. Trip classification: Once your trip ends, the application sends you a notification to categorize the trip. This is not rocket science. You can do it with a simple swipe. The right swipe is for businesses, and the left one is for personal profiles.   

3. Auto-classification: Even for routine trips, as a user, you can set up new rules to automatically classify them. If you are working as a gig worker, such as a rideshare driver, this can be particularly helpful for you!   

Expense And Receipt Tracking

The feature of Everlance can go beyond the mileage. Everlance offers comprehensive tools to log and categorize business expenses. 

1. Bank and credit card syncing: If you are a premium user, Everlance can help you sync with bank and credit card accounts. This way, it would be easier for you to keep track and further improve transactions automatically.  

2. Digital receipt management: As a user, you can take a photo of the paper receipt or use optical character recognition (OCR). This OCR can easily scan and further save all the details.  

3. Expense categorization: You can easily categorise the expenses based on the trips. This can help you organize all your finances and maximize the deductions.  

4. Reports: The app generates PDF and Excel reports of both mileage and expenses, which are essential for accounting or expense reimbursement. 

Tax Reporting And Integration

Tax season is a piece of cake when you have Everlance. It makes reports that are IRS-compliant and even locates deductions that you may have forgotten. Important tax points are:

1. IRS-compliant mileage logs: Every travel log has all the key information (distance, purpose, time stamps) required for audit-ready records. 

2. Tax deduction finder: Everlance looks at your transactions to find write-offs, helping you save on taxes automatically.  

3. Integration of accounting software: The service is compatible with major accounting software, such as QuickBooks, so that you may import expense and mileage details. 

4. Partnership with Column Tax: Starting in 2025, Everlance users will be able to file their taxes right from the app, simplifying the process.  

If you’ve ever rushed to find receipts on April 14th, you’ll see how much time this saves.  

Premium Characteristics and Advantages

Everlance offers a free plan with effective basic functionalities, but the paid plan is where the software excels. This is what premium users receive:

1. Unlimited automatic trips: The free plan allows 30 automatic trips each month. The premium plan does not have that limit.  

2. Account syncing: Full integration with your credit cards and banks, so expenses are easier to track.  

3. Advanced reporting: Get access to exportable, detailed Excel and PDF reports for further analysis.  

4. Priority help: Premium members receive priority assistance whenever they request it.  

5. Deduction finder: It automatically searches for overlooked write-offs to improve your refund potential.  

It’s perfect for those who frequently drive for work and don’t desire to enter all the individual trips or expenses by hand. 

What Are The Benefits of Using this platform?

Save Time and Maximize Deductions: Everlance gives you a time-saving boost by having the details of your trips and expenses.  

Because it’s all done for you and organized immediately, you’re less involved in paperwork but more focused on growing your business.  

By keeping detailed records, Everlance guarantees that you get the most deductions. Every business expense or mile is tracked so that you’re only paying for what you owe.  

Reliability and accuracy: Human error during tax season can be costly. With GPS-based mileage tracking and bank syncing, Everlance keeps your data accurate and verifiable.  

Reports are formatted per IRS requirements, reducing audit anxiety and ensuring compliance.  

Higher Output for Freelancers: Time is money for freelancers. Automate the dull admin work and you have all the time to work for clients, network, or discover new opportunities.  

With a dashboard displaying a clear picture of your income earned, expenses incurred, and potential claims for deductions, you are better able to plan. 

How to Use Everlance: A Step-by-Step Guide

Getting started with Everlance is very easy. You just have to follow the right steps to properly use the platform. Here’s how you can get started with Everlance:

1. Download the app from the App Store or Google Play. 

2. Sign up using your email address or sign in using Google. 

3. Set permissions: Allow access to the location for auto mileage tracking. 

4. The paid members connect their banks so that expenses are imported automatically. 

5. You can further change options, such as your tax year options or your company’s name in reports. 

The application also makes it easier for you to track miles and expenses. Here’s how you can do it!

• Automatic tracking: Drive anywhere — Everlance will begin and end your mileage tracking.  

• Manual entry: Manually add journeys by entering the purpose and the distance.  

• Categorize: Right for business travel, left for personal travel, or have the auto-classify rules do it for repeating routes.  

• Log expenses: You may take a picture of your receipts or link your bank accounts to get the info automatically. 

Lastly, with Everlance, you can also review reports and generate tax documents. You just need to follow these steps!

• First, you have to go to the Reports area. 

• After that, you can select by date range, type of expenditure, or purpose.  

• Once done, you can now check the tour itinerary and expenses.  

• Finally, you can easily export the report to PDF or Excel for accounting software or to your accountant for emailing directly.  

Everlance Pricing Plans and Comparison

Everlance is a simple comparison between Everlance Premium and Everlance Free:

Is Everlance Worth The Investment?

If you occasionally drive for a living, the free plan may suit your needs. You will still receive fundamental tracking and receipt capture.  

However, for agents, servicepersons, courier companies, and freelancers who make several trips a week, the automatic tracking and deduction finder in the premium package can save hundreds (or thousands) when tax time comes around. 

The time you save will often justify the cost of the subscription. It will also save you stress when preparing your taxes. 

Is Everlance Right for You?

Everlance is great for Freelancers and gig economy workers (delivery, rideshare, photography, consultation.  

Smaller business owners who want cost precision and reduced physical labor. Independent contractors who reimburse for mileage or for documentable customer-specific expenses.  

If you find yourself switching between business and personal driving or have many customers, Everlance makes tracking your hours very easy.

Alternatives to Everlance

Everlance is also a terrific mileage and expense tracking program. You might also want to look into these options:

MileIQ: Best for those who want basic automatic mileage tracking but don’t need expense management.   

Stride: Stride is a cost-free platform that most gig workers prefer but that has less advanced capabilities.  

TripLog: Reliable for fleets and groups but somewhat cumbersome for independent contractors.  

What makes Everlance different is its complete system, combining easy design, smooth automation, and direct connection with big accounting tools and tax services.