To improve the flow of work in the organization and to ensure better productivity, efficiency, and, finally, results, team collaboration is really important. However, if you want high-level team collaboration, you will need to arm your team with the right tools and strategies. This will make sure that the individuals within the organization are more focused on goals rather than profits. This also ensures a stronger company culture and higher productivity.
In this article, you will learn about team collaboration in general and why it is really important for any business organization. You will also learn about how to develop an environment where team collaboration is the most effective. Here, we will share with you some of the essential steps you can take in regard to that. Finally, we will mention some of the major team collaboration tools you can use to improve productivity.
What Is Team Collaboration?
According to TechTarget.com,
“Team collaboration is a communication and project management approach that emphasizes teamwork, innovative thinking, and equal participation to achieve objectives. While the word collaboration refers to the act of working with someone to produce something, team collaboration in the workplace also incorporates corporate culture and technology.”
The ultimate goal of team collaboration is to ensure that all the individuals within a team work together to complete the projects quickly and in an efficient manner. All the team members should get involved to come up with solutions, and all must get a sense of accomplishment after the completion of the projects.
Apart from that, team collaboration also ensures the success of the business on other fronts as well. There is an increased level of trust among the team members, while the engagement between them is also high. Furthermore, the performance of the team also increases as a result.
As per various studies, it has been found that team collaboration leads to an increase in the performance of the company by five times. This is because all the individuals within the team are motivated to work towards a common goal of the company.
How To Develop A Team Collaboration Environment?
If you want to develop solid team collaboration within your organization such that the environment is more collaborative, you will need to build a solid foundation. The foundation must consist of various communication channels, where it shall be open for everyone to discuss their opinions and questions.
According to Slack.com,
“Even when you clearly share expectations and plans, it doesn’t mean everyone will understand it in the same way. Make sure everyone has the same definition of what successful team collaboration means for your particular group or project. And adapt for both remote and in-office colleagues. Take stock of individual needs to figure out which of these elements to prioritize to achieve good team collaboration.”
Here are some of the major things to ensure if you want to develop team collaboration:
1. Ensure A Shared Goal
The team must have a clear objective. Otherwise, team collaboration is practically impossible. The job of the leader is to ensure that the team members have information about what they are working on.
2. Assigning Roles To Each Individual
If the members of the team do not have an idea of their personal responsibilities, it will derail team collaboration. The members must have a good idea of their long-term and short-term duties.
3. Ensuring Dialogue
Having different communication channels within the organization helps promote better team collaboration, along with an open-door policy among the team members. This also ensures feedback, better trust, and more communication.
4. Leading With The Team In Mind
Great leaders and managers lead not only with words but also with actions. Team collaboration can only happen if the leaders set examples through proper communication and make clear all the expectations from the team.
5. Using A Collaboration Tool
Incorporation of various team collaboration software is the most important way forward. These software tools help team members within the company to communicate freely with each other in real time. This improves efficiency.
6. Adapting To New Ideas
If a team does not adapt to change and new ideas, it is really hard for such a team to collaborate. The individuals within the team must be open to suggestions, critiques, and ideas from all members of the team.
Inefficient communication within the company is one of the biggest causes of failure of employee productivity. The details of situations need to trickle down levels. In addition to that, ideas and opinions from the bottom must also reach the top management to ensure information exchange.
8. Conflict Management
Differing opinions are sure to come up within a team. Hence, conflict management techniques are essential for resolving these issues to create a win-win situation.
What Are Some Great Team Collaboration Tools?
According to Hubspot.com,
“Creating a digital workplace is the most practical thing you can do to ensure long-term collaboration among your team. And uptake is increasingly high, with 80% of businesses using social collaboration tools to advance business processes. Given that nearly 3.3 million full-time professionals in the United States consider their home as their main workplace, it’s worth investing in the right tools.”
The following are some of the major tools that will help you to ensure team collaboration:
2. Google Drive
10. Google Calendar
In any work environment, team collaboration is of the utmost importance. This is because it will help you achieve the goals of the organization and ensure better productivity when it comes to output. The objective of many companies is to require all the employees to contribute to their teams to accomplish the goals of the team as well as the organization.
Hence, it is important to learn how to make a team collaborate better. This will ensure that the team is working towards the team goal and, thereby, the betterment of the company. Do you have any more recommendations about how to improve team collaboration? Share your thoughts and ideas with us in the comments section below.
A passionate writer and an avid reader, Soumava is academically inclined and loves writing on topics requiring deep research. Having 3+ years of experience, Soumava also loves writing blogs in other domains, including digital marketing, business, technology, travel, and sports.