With the growth of online work, there has been a considerable rise in the number of remote workers as well. Companies thus feel the need to monitor how employees are utilising company devices. For this reason, every company is now using employee productivity tracking software. As the name suggests, it analyses employee productivity, thereby ensuring network security and a lot more. Generally, these software are cost-effective and provide various employee productivity tools to businesses of all sizes. Since the market is flooded with various productivity monitoring devices, choosing the right one can be a complex task, especially for start-ups. This article will guide businesses to choose suitable employee productivity tracking software and lead their way to a successful business future.
What Is Employee Tracking Software?
Employee tracking software is a program that employers can use to track how employees are spending their time. This includes detailed information on the applications they are using and the time they are spending on an assigned task or project. In simple terms, these software are created to check employee productivity in organisations. Thus, they are often referred to as productivity tracking software.
The purpose of employee productivity software is twofold: to ensure accountability and productivity and to ensure no one violates company rules and policies. It also tracks employee behaviour when they punch their attendance. These include what messages they are sending, websites employees access, the programs they are running and files they are sharing.
How to Choose the Right Employee Tracking Software?
The most important step in choosing an employee tracking software is to understand its features. It is also important to take their usability into consideration. As an employer, you should also check whether the particular platform is offering a trial or a demo. Checking the software’s prices and customer service levels and comparing them with other available products will help buyers make an informed decision. Connecting with a highly proactive organisation may be a game changer for smaller businesses without an in-house IT team. Know more about 10 Tips for Choosing the Best Employee Productivity Tracking Software.
What Are the Types of Employee Monitoring?
Usually, to track employee behaviour on the company dashboard, employers provide an application software which is installed on the employee’s computer system. There are also other types of employee monitoring. For instance,
By tracking employee’s email inboxes and filtering out harmful communications, email tracking software can safeguard a company from scams.
Businesses can track their employees’ positions across facilities using GPS-enabled key cards to know they are utilising the time.
To make sure employees are using their work phones for work-related purposes only, businesses can prevent needless calls from reaching them. This ensures increased productivity.
Keylogging is recording every word that an employee writes on a company system. This allows employers to maintain an exhaustive history of the user’s written communication.
Companies can also put video surveillance on the computer system of their employees to check their time spent on given projects and tasks. This will strengthen company productivity, and employees will also take their work seriously.
Employee Tracking Software Benefits
Businesses can install employee tracking software to analyse the following things:
Allows employers to control devices
Employers can use employee tracking software to remotely manage their devices when necessary. This software is useful when, despite several interactions with employees, they decide to breach company policies. However, in cases like these, termination is followed rather than disciplining.
Helps track time
Often time, inconsistencies are detected during remote work. To track how employees are spending their time on work-related purposes, employee tracking software can be installed on computer devices. This helps businesses discover employees who are proactive and those who are undermining a team’s efficiency and productivity.
To detect violations
Company administrators get notified when company policies are violated, given supporting evidence. They can afterwards act on this information and reserve it for later use (if employees continue to break company rules), as well as ignore the information if it’s a minor issue.
To monitor problematic usage
Employee tracking software can notify the administrators when the staff breaches the policy of using social media during work hours. While people cannot go on working for hours and breaking this rule may not affect overall productivity, with such software, administrators can warn those individuals whose tasks are affected by social media usage during work hours. Furthermore, many employees deal with sensitive corporate information. Because these tracking software record all employee activities, employers will know immediately if anyone is keeping any sensitive corporate information or abusing their job positions.
Features of Employee Tracking Software
An employee tracking feature may include the following features:
Companies can implement certain employee software that has hardware-blocking features if companies want to prevent their access to certain hardware tools.
There are various employee tracking software that include screenshot features that allow admins to analyses the daily activities of employees. Some of these even have video recording snippets so that employers can figure out what exactly they were doing during work.
What web pages employees are visiting is recorded by webpage monitoring. It normally includes the time and date the webpage was visited. Employees may frequently create blacklisted or possibly problematic websites as well as website categories. The best employee tracking software alerts the admins when these sites are accessed.
Removable device tracking
Removable gadgets like flash drives can pose potential threats to significant corporate data. Administrators can check if removable storage media were attached to business assets and what items were accessed and/or uploaded using several employee monitoring systems.
Each employee tracking system reports employee behavior differently. The finest software lets you design bespoke reports that provide a simple graphic depending on business selections. As per statistics, employee activity and inactivity are compared to productive and idle hours.
The functions of application monitoring and web page monitoring are quite similar. Instead of a page, it deals with the software. For instance, if employees are using gaming software during work hours, admins will use employee tracking software to check how long they were running that program or any other program unrelated to work. Some applications also provide recordings or screenshots of such activities so that employers can take necessary actions.
Employee tracking software enhances the productivity of in-office and remote work. But, when you are choosing software for your company, consider some determinants. In the market, ProHance integrated workforce management system has been created, which is a workforce and productivity tracking tool. The tool provides end-to-end visibility of time metrics to hybrid workflow. Furthermore, it integrates multiple operating systems, capacity planning and real-time insights for better company performance. So, if you want your company to perform better, get ProHance.
Barsha Bhattacharya is a senior content writing executive. As a marketing enthusiast and professional for the past 4 years, writing is new to Barsha. And she is loving every bit of it. Her niches are marketing, lifestyle, wellness, travel and entertainment. Apart from writing, Barsha loves to travel, binge-watch, research conspiracy theories, Instagram and overthink.